To visit various government institutions, an extract from the house register is required. It contains information about citizens registered at a specific address of the property. Along with other certificates, for example, about the privatization of an apartment, this document becomes a necessity if there is a purchase and sale of real estate. Before receiving an extract from the house register, you need to choose a method of application.
Features of the document
An extract from the house register contains information about the permanent or temporary registration of persons. Using it, you can determine the number of registered citizens, as well as the date of registration or deregistration.
Important! Receipt is allowed to both home owners and citizens registered at the address. The certificate can be issued to anyone who applies if they have a power of attorney certified by a notary office.
Extract from the house register: sample
An extract from the house register, a sample of which can be viewed, contains basic information about the persons registered or living in the property:
- the exact address of the residential premises;
- last name, first name, patronymic, identity card details of the registered citizen;
- type of registration (permanent, temporary);
- the purpose of obtaining temporary registration;
- date of registration.
The standard form may indicate the date the citizen was deregistered. This information is important for potential buyers who are purchasing real estate. A person can be deregistered temporarily with the possibility of re-registration for several reasons:
- declared missing;
- serving a sentence in accordance with a court decision that was made before 2020;
- employment under a contract with relocation to another city;
- business trip abroad for a long period of time;
- long-term inpatient treatment.
Obtaining an extract from the house register through the State Services portal
An extract from the house register through State Services is obtained only after registering a personal account on the website and confirming the account using one of the most accessible methods. If you do not pre-register and check your data, the service will not be available.
What are they and where can you need a document?
An extract from the house register is a document that is required when performing procedurally significant actions and reflects the number of registered residents in a certain area (in an apartment located in an apartment building, in a private house, in a room, and so on).
The statement can be of two types:
- A regular document indicating the residents registered in the premises at a given time. An expanded document in which, in addition to currently registered residents, previously discharged people are also indicated.
An extract of any type is drawn up on a standard form, which indicates:
- document's name; address of the residential premises; Full name of the owner; total area and number of rooms; Full name of registered citizens; date of birth of residents; date of registration and deregistration; marks on completion of military service (the column is filled out only when registering in the premises of citizens liable for military service).
The usual extract confirms the composition of the family. Document required:
- to obtain any benefits, including for minor children or disabled children; registration of benefits; to determine the amount of alimony, for example, when parents divorce in court; upon adoption and/or registration of guardianship; upon receipt of a civil passport; admission to an educational institution, including school and kindergarten.
The document may also be requested by other government agencies if it is necessary to obtain information about family composition.
An extended statement is required when completing a real estate purchase and sale transaction.
Using this document, the buyer checks the possibility of receiving claims from other family members, for example, who at the time of the transaction were drafted into the ranks of the Armed Forces of the Russian Federation.
Who can order
You can receive an extract:
- home owner;
- any person registered in the premises;
- legal representative of the owner or registered citizen, acting on the basis of a notarized power of attorney.
The document is not issued to other persons.
How to obtain an archived extract from the house register through State Services online
How to order an extract from the house register through State Services? The procedure for obtaining a document is as follows.
Required documents and information
Before applying for an extract, you must prepare the following set of documents:
- passport or birth certificate (for citizens under 14 years of age); registration certificate (for citizens under 14 years of age); documents confirming housing ownership; notarized power of attorney (upon receipt of an extract by a legal representative).
Description of the procedure step by step
Next, the document is ordered on the State Services website.
To do this, perform the following steps:
Where to get it
There are several ways to order an extract from the house register. Information is stored in organizations servicing the property, as well as other government agencies.
- Multifunctional Center. At the request of the citizen, the paper is provided on the day of application.
- Management company or homeowners association. The board of these organizations keeps records of residents.
- Office of the Federal Migration Service. The document is provided to owners of private households.
- Administration of the locality. This option is used when a citizen lives in a small village, town, village.
- State Services Portal. The most convenient way to apply online, which does not require personal submission of an application.
The service is provided free of charge, regardless of its type. There is no state fee for the procedure.
Obtaining an extract from the house register through the State Services portal
An extract from the house register through State Services is obtained only after registering a personal account on the website and confirming the account using one of the most accessible methods. If you do not pre-register and check your data, the service will not be available.
What are they and where can you need a document?
An extract from the house register is a document that is required when performing procedurally significant actions and reflects the number of registered residents in a certain area (in an apartment located in an apartment building, in a private house, in a room, and so on).
The statement can be of two types:
- A regular document indicating the residents registered in the premises at a given time. An expanded document in which, in addition to currently registered residents, previously discharged people are also indicated.
An extract of any type is drawn up on a standard form, which indicates:
- document's name; address of the residential premises; Full name of the owner; total area and number of rooms; Full name of registered citizens; date of birth of residents; date of registration and deregistration; marks on completion of military service (the column is filled out only when registering in the premises of citizens liable for military service).
The usual extract confirms the composition of the family. Document required:
- to obtain any benefits, including for minor children or disabled children; registration of benefits; to determine the amount of alimony, for example, when parents divorce in court; upon adoption and/or registration of guardianship; upon receipt of a civil passport; admission to an educational institution, including school and kindergarten.
The document may also be requested by other government agencies if it is necessary to obtain information about family composition.
An extended statement is required when completing a real estate purchase and sale transaction.
Using this document, the buyer checks the possibility of receiving claims from other family members, for example, who at the time of the transaction were drafted into the ranks of the Armed Forces of the Russian Federation.
Who can order
You can receive an extract:
- home owner;
- any person registered in the premises;
- legal representative of the owner or registered citizen, acting on the basis of a notarized power of attorney.
The document is not issued to other persons.
How to obtain an archived extract from the house register through State Services online
How to order an extract from the house register through State Services? The procedure for obtaining a document is as follows.
Required documents and information
Before applying for an extract, you must prepare the following set of documents:
- passport or birth certificate (for citizens under 14 years of age); registration certificate (for citizens under 14 years of age); documents confirming housing ownership; notarized power of attorney (upon receipt of an extract by a legal representative).
Description of the procedure step by step
Next, the document is ordered on the State Services website.
To do this, perform the following steps:
- finding a service that is located in the section “Apartment, construction and land” - “Issue of documents”;
- filing an application indicating: - place of demand; — personal data of the applicant;
- passport details;
- the address to which the application is submitted.
— attachment of scanned copies of the required documents; — registration of the application; — receipt of the document.
Where can I pick up the document?
You can obtain the document:
- online, to the email address specified by the user. When choosing this method, it is necessary to take into account that a copy of the extract is sent, that is, the document can be used solely for informational purposes; by mail. This method allows you to receive the original document for free. The only negative is the waiting time, since shipment within one region takes a certain time; in the multifunctional center (MFC). The fastest way to receive a document.
Sample statement
An example of a regular extract indicating family relationships regarding the owner of a residential premises.
Example of an extended statement:
Registration deadlines
It takes from 1 to 7 days to provide information on the number of registered citizens in a residential building.
The waiting period for a document varies depending on the following parameters:
- type of statement. A regular document is issued within 1-3 days from the date of application. It takes 3 to 7 business days to produce an extended certificate; the chosen method of obtaining the document. You can receive a copy of the statement by email directly on the day of application. Certificates are delivered to the MFC within 1-4 days. It takes 2-7 business days to send the document by mail.
How long is the statement valid?
The validity period of the extract is determined by each department independently:
| Department | Validity |
| School, kindergarten, higher education institution | 2-4 weeks |
| Social Services | 1 month |
| Judicial authorities | 3 months |
| Passport Office | 3 months |
| Registration of a real estate purchase and sale transaction | Not installed |
Procedure for obtaining if there is no access to State Services
In 2020, it is not possible to obtain an extract from the house register online through the Public Services portal in all regions of the Russian Federation. The service is available in Moscow, St. Petersburg and surrounding areas, Rostov-on-Don and some other cities.
If it is impossible to order an extract from State Services, then the document can be obtained:
- in the multifunctional center;
- in the housing office or management company;
- at the passport office;
- in administration;
- on other Internet resources. For example, Moscow residents can order a document on the city mayor’s website.
The procedure for obtaining an extract is as follows:
- preparation of a package of documents (passports, birth certificates, documents for real estate);
- visiting the selected institution and submitting a written application, which indicates: - the name of the body to which the application is being submitted; — Full name, date of birth, place of registration and passport details of the applicant or his legal representative; — contact phone number of the applicant; — address of the premises for which the certificate is required; — the period for which it is necessary to obtain information; — number of original extracts; — list of attached documents (section “Note”); — date of filing and signature of the applicant;
- receiving an extract after the document has been produced.
Issuance of statements when visiting in person or when ordering online is free. There is also no state fee for the production and issuance of the document.
Required documents
Before applying, you must collect a package of documents.
- Statement. You can download and print the document, fill it out by hand or on your computer in advance. It is necessary to indicate what type of document is required to receive.
- Applicant's passport. Required to confirm identity.
- Title document for real estate. This could be information about state registration from the Unified State Register of Real Estate, or a warrant (for municipal housing).
- Notarised power of attorney. When contacted by the applicant's representative.
Extract through State Services
An extract from the house register through State Services is a popular online service. To obtain paper, you must follow the instructions.
- You must log into your personal account using your login and password.
- In the catalog you need to find the section “Apartment, construction, land”.
- After the transition, you need to click on the “Issue documents” button.
- You must select “Extract from the house register” from the list.
- You need to click the “Get service” button.
- A page will appear with an application that needs to be completed.
The submitted appeal will be reviewed within 1–3 days. A copy can be sent by email. If the original is needed, the citizen will be invited to the MFC on a designated date.
Registration period
In the case of an extract from the house register for housing, the deadlines are as follows:
| Regular | from 1 to 3 days |
| Extended | from 3 to 7 days |
The user should regularly check their email or Personal Account, where an alert will immediately appear. Usually the issue is resolved promptly, but this depends on the region and the workload of government agencies. During holidays and busy periods, the timing may increase.
If an extract is required as a secondary document, then a digital copy is usually sufficient. It is sent by email, after which you can print it or send it further.
Visit to the multifunctional center
An extract from the house register is issued through the MFC at the nearest territorial office.
Important! You must make an appointment in advance. This can be done by phone or in the center. If you don't set a date and time in advance, there may be a long line on the day of your visit.
After completing the application, the citizen is given a receipt. It indicates on what day you need to come to receive the paper. Often it is issued on the day of application.
Extract from the house register through government services: how to apply and then receive it
Having the activation code in hand, you need to go through authorization . To do this, you need to fill out the following fields: full name, activation code, numbers from the picture. This will give you access to your personal account on the gosuslugi.ru portal, where you can log in at any time.
- to the court when calculating alimony;
- for official divorce;
- in transactions with real estate;
- for obtaining various benefits and subsidies;
- when a family receives the status of a large, low-income family;
- in the process of queuing for housing, etc.
