Each residential property has its own chronicle, which is kept in a special document called a house book. It reflects facts and events related to the history of a particular object. The book is a special journal in which all pages are numbered and bound to avoid falsification of information and corrections. Entries are made in accordance with established rules. In certain situations, citizens are required to obtain an extract from this document. What an extract is, where it can be obtained, and in what cases it is needed will be discussed in this article.
Extract from the house register
Extracting information from a home book is a written document containing information about all persons who are registered in a specific residential property. Only the owner or his representative by proxy has the right to receive such information. Requesting an extract from the house register is necessary for buyers of an apartment or house. This need is caused so that the acquirer can make sure that there are no residents in the alienated housing who have the right to permanent residence.
Such problems do not arise if a primary home is purchased, since in this situation the buyer is the first owner, and the home “has no history.” But when purchasing housing on the secondary market, the purchase and sale agreement may be declared invalid due to a violation of the rights of citizens registered in the housing.
The following video will tell you where to get it and how an archival extract from the house register differs from an extract from the Unified State Register:
Her shape
This document has a prescribed form, which necessarily reflects information about citizens registered in the residential premises. The extract must contain:
- FULL NAME;
- indication of date and place of birth;
- information about citizenship;
- military registration record;
- passport details;
- date of record of registration and deregistration at a specific place of residence;
- date of issue.
The extract must be signed by an authorized person and affixed with the seal of the organization.
Sample document
If the management organization does not have an archival extract form, a sample can be downloaded on the Internet. After printing the document, it can be presented to an authorized person, who will enter current information into it and certify it with a seal.
Sample extract from the house register
Next, we will talk about what it is and how to obtain an archival extract from the house register.
Extended archive option
This document has some differences, since it contains more data about citizens registered in residential areas. However, experts do not distinguish between an archival and an extended extract from a house register, since both documents contain information about all citizens who were registered and discharged during the entire existence of a specific residential area (from the date of commissioning), as well as information about citizens temporarily discharged ( those staying in correctional institutions, in the army, undergoing long-term treatment in medical institutions).
In addition, the expanded version indicates new places of registration of retired citizens. With the help of an extended statement, you can minimize the risks associated with purchasing a home.
Features of extracts from the house register in 2020
One of the main elements of registration accounting is the house book. Information from it is required in almost all cases in which registration is important.
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How is an extract from the house register prepared in 2020? Registration at the place of residence for citizens of the Russian Federation is a mandatory procedure.
A significant part of government services is provided at the place of registration. A potential employer is interested in your residential address. Banks issue loans only after checking registration.
Confirmation of registration is an entry in the house register. What are the features of obtaining an extract from the house register in 2020?
What you need to know
The house register is used as a registration tool. The main purpose of the document is to make records of the registration of residents and their deregistration, starting from the first occupancy of the property.
The main function of the document is to confirm the legality of residence in a certain residential area of specific citizens.
A single form of extract from the house register is provided for the house register, but in two versions - for private and apartment buildings.
In the first case, the document is kept by the owner of the premises. In MKD, house books are kept by representatives of management companies or in the ERKTs.
The book is prepared by the registration authorities. The initial entry is made on the basis of the owner’s title documents.
Subsequently, the basis for entering information into the house register is the registration of citizens in the corresponding living space and their registration.
If citizens need to obtain up-to-date information from the house register, an extract is drawn up.
Basic definitions
An extract from the house register is an official document. It allows you to track who is living in a residential area at a given time.
An extract is often included in the standard list of documents required by various authorities.
The main information indicated in the statement includes:
In addition to the regular extract, there is an archival extract. In addition to the currently registered persons, it contains information about all citizens who have ever been registered in a given living space.
In some cases, an extract can only be issued for one person. Such a document contains only the citizen’s data, residential address and registration date.
What is it for?
An extract from the house register can be useful in a variety of situations. First of all, such a document serves as confirmation of registration.
This may be needed when applying to government agencies, when applying for a job, when applying for a loan, that is, where you need to confirm the fact of residence at a specific address or in a specific region.
Another purpose of the statement is to confirm the number of registered residents. Need this for:
An extract from the house register is required for any real estate transactions involving the alienation of property. When changing ownership, it is very important to check the composition of the persons signed up.
This is due to the fact that certain categories of citizens cannot be forcibly discharged. Having a residence permit ensures the right to use living space.
In addition, an expanded extract from the house register allows you to obtain information about persons previously registered and who have the right to restore registration at their previous address.
For example, citizens in military service or serving a sentence. An extract is also required in such cases as:
Legal regulation
These standards define an extract as a document confirming the fact of permanent residence at a specific address.
The basis for filling out the house register is a passport, title and title documents, and an extract from the Unified State Register.
Therefore, only the owner of the residential premises or a legal representative, a registered person with the consent of the owner, has the right to receive an extract.
What does an extract from the house register look like (sample)
An extract from the house register is a certificate. It contains the following information:
| Residential address | City, street, house and apartment number. Additionally, the total area of the house/apartment and the size of the living space are specified. |
| Data of all registered citizens | Full name must be indicated. in table form |
| Passport details of registered persons | Series, number, when and by whom the passport was issued. For minors, enter the details of the birth certificate |
| Citizenship of all residents | Indicating nationality |
| Military duty of registered persons | The place of registration is indicated |
| Information about previous registration | The previous registration address of each tenant is indicated |
| Purpose and period of registration | Type of registration, temporary or permanent |
| Date of registration | The date of registration of each tenant is indicated |
| Which residents have been discharged? | And where |
Considering that the extract can be simple and archival, when ordering a document it is necessary to clarify what type is required.
In most cases, a simple statement is sufficient if the fact of registration or the number of residents is confirmed. In real estate transactions, extended statements are used for the most part.
Procedure for document execution
How to take an extract correctly? To obtain an extract from the house register, you need to prepare the necessary package of documents. An application filled out in accordance with the established form No. 11 is attached to it.
The application form can be obtained at the place of application. During the filling process it is indicated:
The application and documents are submitted to the organization involved in registration. Production time is limited to seven days.
But usually a simple form of document is drawn up and issued immediately. If it is necessary to verify the submitted documentation, it may take one or two days.
Receipt of an archived extract is processed in a similar manner. The processing time will be somewhat longer.
Read the judicial practice of purchasing a land plot from lease into ownership here.
An extract from the house register is issued free of charge. If payment is requested for its issuance, then this is a direct violation of the law.
In addition, you need to know that the presence of debt for utility services is not a reason for refusing to issue a document.
The grounds for refusal may be an incorrectly completed application, lack of necessary documents, or insufficient authority.
What documents will you need?
The package of documents for registration of an extract from the house register includes:
| Document confirming the applicant's identity and citizenship | Passport |
| Legal documents | Extract from the Unified State Register, social tenancy agreement |
| Home Book | For private households |
| Notarised power of attorney | If the interests of the applicant are represented by another person |
| Statement | The reason for receipt is indicated by the authority or organization that requested the document |
| Identification documents of other owners | If any |
When requesting an extended form of a document you will need:
| Documents from BTI | Or proof of ownership |
| Title documents | Grounds for obtaining the right |
| Identity documents | All registered persons |
Important! It is advisable for every owner to receive an archival extract at least once. It is best to request this document when purchasing a home.
This is especially true when ownership rights are transferred multiple times. Such a check may reveal a person who has the right to claim the right of use or disposal.
For example, an illegally discharged citizen or a minor child deprived of his share.
How long is it valid (validity period)
A common question regarding extracts from the house register is the expiration date. The reason is the lack of legislative regulation on this topic.
From a legal perspective, the extract is current as of the date of issue since changes may be made to existing records at any time after its issuance.
Therefore, the statement can be considered valid until a new entry is made. However, there is no need to order the document in advance.
Each authority or organization at the local level determines the period of validity of the statement. Government agencies, as a rule, are ready to accept extracts for a period of seven days to three months.
As for commercial structures, employers and similar bodies, the average document period is one month.
However, the reason for issuing the extract and its significance are important. For example, the bank will require a statement no older than a week when confirmation of the residential address takes place.
Video: why free became paid
If the extract is issued to check the “legal purity”, then the “fresh” the document, the better. Ideally, a statement received one or two days ago is provided.
Before receiving the document, it is advisable to clarify the required validity period with the requesting person/organization.
How can I apply online?
You can order an extract from the house register without leaving your home, using the State Services portal. To receive the service, you will need to register and log in to the portal.
The request is sent as a completed form. The procedure for submitting a request is as follows:
| Log in to the State Services portal | If registered |
| In your personal account | Select the “Apartment” section. Housing and communal services" |
| In the list of services that opens | Select “Extracts, certificates” |
| In the next list that appears | Select “Extract from the house register” > “Get a service” |
| Fill out the form that opens and submit | — |
| Wait for a response on acceptance of the application for consideration | Notification in your personal account |
| Receive notification within seven days | About document readiness (in your personal account) |
When ordering a statement, you can choose the method of receiving it - in person or through a representative at the MFC, by regular mail or e-mail.
But you need to take into account that a copy of the document is sent electronically. For personal use, such a document is quite suitable, but government agencies and some commercial structures may require the provision of a paper original.
Who is issuing it?
Where is the extract obtained, and who is obliged to issue it? When it is necessary to obtain an extract from the house register, the first thing that comes to mind is the passport office as the circulation authority.
But the document can also be issued through other structures, which depends on the type of housing management. You can contact such institutions as:
| Administration of the municipality | This appeal is relevant for residents of small towns and settlements, where the majority of government services are provided by local authorities |
| Multifunctional centers | Obtaining an extract from the house register is one of the government services, and since the MFC acts as an intermediary between government agencies and the population, it is advisable to contact the Center (the service period is extended by two days) |
| Passport office (department of the Federal Migration Service) | Contacting the migration service is more relevant for owners of private houses who have a house register with them. Upon presentation, the passport office employee will issue an extract. |
| State Services Portal | The application is submitted online and the applicant must apply to receive the document at the appointed time. But when applying, you must have with you the original documents, scans of which were attached to the application |
| Management company or homeowners association | From the moment the form of management of an apartment building is determined, the management of the general house book is in charge |
When applying to any of these authorities, an extract is provided free of charge and upon the first request of an eligible applicant.
When contacting the management company, you can prepare an extract form in advance, which can be filled out by the responsible employee.
It is also necessary to mention situations when an extended statement of all registered persons from the beginning of the first registration is required.
All of the above organizations receive information from the house register and/or the database of registration authorities. However, some data may be missing.
The reason is that previously such information was stored in the BTI. An archival extract must be ordered from the BTI or the territorial archive.
Where to get it in Moscow
Obtaining an extract from the house register in Moscow follows a standard procedure. The owner of the residential premises contacts the management company, passport office, MFC or the State Services portal.
The package of documents submitted is standard. The terms for providing the service are the same.
But residents of the capital also have an additional way to obtain an extract, described on the official website of the Moscow Mayor.
In particular, you can order an extract through the city services portal. To do this, fill out an online application to receive a document. Scans of all necessary documents are attached to the application.
Read about changing the type of permitted use of a land plot through Rosreestr here.
How to discharge a deceased person from an apartment, see here.
As a receiving method, you can choose to contact the MFC in person, send it by mail, or send an electronic copy to the specified email address. Design is also available in any .
Currently, there are more than a hundred such centers in Moscow. You can choose the most suitable one here using an interactive map and a convenient search form.
The provision of public services by the Centers is carried out on an extraterritorial basis, that is, the place of registration does not matter.
An extract from the house register is essentially a regular certificate with a list of registered persons (currently or during the entire period of existence of the housing).
But a document can be significant in a variety of situations. In 2020, getting an extract is not difficult, the main thing is to know where to go and what documents to provide.
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How to get paper
The document can be obtained from management organizations by writing an application. If the document is ordered by the owner or registered citizen, then obtaining an extract is free. If you don’t have time, you can contact a paid intermediary who will do everything for you.
Now you will learn about where you can get and obtain an extract from the house register.
The following video tells about whether it is possible to register real estate if the house register is lost:
Where can I get it?
The management of the housing stock is carried out by various management organizations, where they make and issue an extract from the house register:
Next, we will talk about what documents are needed to obtain an extract from the house register.
Required documents
To receive the paper you must submit:
- Passport.
- Certificate of ownership (if the housing is privatized or owned through alienation transactions), social rent agreement or warrant (in the case of public housing).
- If a representative acts for the owner - a power of attorney certified by a notary office.
Application for receiving
To obtain an extract, you must fill out the established application form in Form No. 11. The form is issued directly at the passport office of the managing organization, and a sample of its completion is presented on the information board. The application indicates which extract is required (regular or extended).
- personal data about the applicant;
- passport or power of attorney details;
- residential address;
- requirement to provide an extract (type indicated);
- date of completion.
The application is signed by the citizen, as well as by the employee of the organization who accepted it.
After receiving the application, the authorized person sets a date for receiving the requested document. The regular form of an extract from the house register can be issued on the day of the request, and the extended form - within three days, but no later than 7 working days. The extract can be collected upon presentation of your passport.
You will find a sample application form for the issuance of an archival extract from the house register below, and you can also download it.
Sample application for an extract from the house register
What it is
A house book or journal (personal account) is a document that records residents registered in the corresponding territory for the entire existence of an apartment or private house. It is on its basis that all types of statements (simple and extended) are issued.
A simple certificate includes information about the residents at the time of the request, namely:
- FULL NAME.;
- family relations of persons living in the apartment;
- Date of Birth;
- place of previous registration;
- passport details.
Extended
The extended certificate contains all the information about persons ever registered in the relevant territory (registration history), namely:
- FULL NAME. tenant;
- date and place of birth;
- information from the citizen’s passport;
- citizenship;
- previous place of registration;
- attitude towards military service;
- occupation;
- place of departure (if the person has changed his place of registration).
The document has a regulated form.
Archival
An archived statement is another name for an extended certificate. It differs from the usual one in the processing time (the first is issued on the day of application, and the second after 2-7 days) and the completeness of information about residents.
Sample
Extract from the house register form free download 2020
- Full name of the person registered in the housing;
- Date and place of birth;
- Citizenship;
- Notes on military registration;
- Identity document (type, series and number, when and by whom issued).
- Date of registration at place of residence.
- Date of deregistration at a given place of residence, if the person was discharged.
it reflects data not only about the owner of the property, but also about members of his family registered at the same address. Accordingly, both the owner and registered citizens can receive it. It is also possible for this document to be received by an authorized person. style=" float: left; margin: 0 10px 5px 0;" src alt>
When you might need it
A citizen needs a document if he wants:
- complete a housing purchase and sale transaction (to obtain information about temporarily discharged minors, persons in prison or hospital);
- obtain a passport;
- register property in Rosreestr;
- get on the waiting list for housing;
- register an inheritance for an apartment (residential building);
- register at your place of residence;
- get divorced;
- receive benefits and allowances;
- receive alimony;
- obtain the status of a low-income or large family;
- privatize the apartment.
Where and how to get an extract from the house register
filling out an application for receiving a paper according to the sample;
- complete a housing purchase and sale transaction (to obtain information about temporarily discharged minors, persons in prison or hospital);
- obtain a passport;
- register property in Rosreestr;
- get on the waiting list for housing;
- register an inheritance for an apartment (residential building);
- register at your place of residence;
- get divorced;
- receive benefits and allowances;
- receive alimony;
- obtain the status of a low-income or large family;
- privatize the apartment.
Where to get it
Organizations related to the storage of the house register are described below.
Establishment
Peculiarities
Federal Migration Service (passport office)
- ownership papers;
- birth certificate;
- passport;
- statement;
- extracts from the cadastre.
A house register form can be purchased at a stationery store or at the Federal Migration Service.
ZhSK (housing construction cooperative)
By presenting a standard list of documents, you can receive an extract.
BTI (Bureau of Technical Inventory)
RCC (Cash Settlement Center)
UIRC (Unified Information and Settlement Center)
For people living in villages and other small towns, an extract can be obtained from the local administration.
At the MFC
Obtaining a certificate through the MFC is as follows:
- visiting one of the organization’s offices;
- filling out an application for receiving a paper according to the sample;
- presentation of the required documents;
- checking the documents provided by the operator;
- obtaining information about the time of the next visit to transfer the extract (the period depends on the type of certificate, for example, processing an archival document takes up to one week).
List of documents:
- passport (copy and original);
- statement;
- power of attorney (if the extract is drawn up by a representative not related to housing);
- ownership documents or warrant (copies).
It should be noted that a mother who is not registered with the child, but has identification documents confirming her relationship with the child, can order a certificate without a power of attorney (the father has the same rights).
In the management company
The company's address can be found on your utility bill. The procedure for obtaining a certificate is standard (providing documents and completing paperwork).
Through government services
The only advantage of receiving an extract through the government services portal is that visiting the institution issuing the document is reduced from two to once.
Only the application can be submitted remotely, and you will need to go to the address indicated by the recipient (mail) to get the paper.
Algorithm of actions on the site:
- Registration on the portal . It is recommended to fill in all required fields with complete and accurate information, otherwise the verification of a new user will show a negative result, and receiving a statement via the Internet will become impossible.
- ID confirmation . This can be done in several ways, discussed below.
| To register a house register in the private sector, you need to contact the Federal Migration Service. |
| The house register from which an extract is made is usually kept by the chairman of the cooperative. |
| A certificate from this organization is required to carry out redevelopment of residential premises or register a new (replacing a damaged) house register. You can also get an extract from it there. |
| One of the forms of housing and communal services management. If she is the one who manages residential premises, then the extract must be ordered at the company’s office. |
Method
Peculiarities
2-3 days (sometimes up to 2 weeks)
- present your passport and SNILS;
- get the required code.
Internet (digital signature)
User actions after registration:
- complete activation on the website (enter the received code and confirmation);
- in your personal account, select the “housing and communal services, apartment” tab;
- indicate required;
- choose to receive an extract from the house register;
- fill out an application.
Waiting for the document takes from 1 to 7 days (depending on the type of certificate). You can receive it at your post office.
How to order an extract from the house register
To order a free certificate you need:
- contact the organization for storing the house register (as a rule, it is indicated in the receipt for utility payments);
- fill out an application in form No. 11;
- present the required documents;
- wait until the paper is ready;
- pick up the document at the appointed time (from 1 to 7 days, depending on the type of extract).
It should be remembered that the issuance of a certificate may be refused if the owner has debts on utility bills.
Documents to take with you:
- passport;
- statement;
- an act confirming ownership (order, purchase and sale agreement, gift, etc.);
- power of attorney if the owner acts through a representative.
How to correctly draw up an apartment rental agreement? Read the article.
Replacement of driver's licenses from November 1, 2020 will be carried out at the MFC. Details here.
The extract must be certified by employees of the housing estate (housing society, management company, etc.), BTI or notary.
What is an extract from a house register and what does a sample look like?
Last name, first name and patronymic of the applicant and his family members, information about which is contained in the house register. Make sure that this information matches the passport data, since even one extra letter in the name can “make” the extract invalid.
- Full registration address. The following are indicated here: country, region, region, city, village, district, street, house or apartment number.
- The date from which each of the residents is registered in the specified living space.
- Passport data: series, number, date and authority that issued the document.
- Citizenship of residents.
- Title document for real estate: series, number, date of issue and authority that issued the document.
This supporting document is needed to ensure that there are no rights of third parties to the property and to confirm ownership. For example, it plays an important role in the sale of housing with minor children registered in it.
Reasons for refusing extradition
Difficulties in obtaining paper can arise for several reasons:
- incorrectly formatted or unreadable application for issuance;
- lack of a power of attorney (the applicant is not the owner of the property);
- not all required documents have been provided;
- The application sent via the Internet was filled out incorrectly.
After correcting the listed shortcomings, the extract can be ordered again and received within the regulated time frame.
There are several ways to obtain an extract from the house register; by choosing the most convenient one, you can issue the document in the shortest possible time. But you should remember that the duration of the paper is limited, and there is no need to delay using it.
Extract from the house register where to get a sample and how long it is valid
Since many people need this certificate, it is worth finding out how to obtain an extract from the house register via the Internet. Archived information is only available through direct access. Sometimes a private house or apartment can order a certificate online. This is especially true for remote areas, because having ordered the provision of a document, you can simply pick up the finished form.
The house book, which you need to use to order a certificate, contains all the information for a specific apartment and family members. This allows you to tell the story of the apartment, demonstrate who is registered in it and what rights they have. The law requires you to fill out such a form in many cases.
