The house register contains information about the citizens living in each apartment. An extract from it includes information about persons registered in a specific residential premises.
An extract from the house register can be requested either by the owner of the apartment or by his legal representative. An apartment building is managed by different legal entities according to different schemes.
To obtain an extract, contact one of the following organizations that services your high-rise building:
- UK;
- Cash settlement center;
- HOA;
- Housing cooperative;
- RIC.
The procedure for obtaining a document consists of submitting an appropriate application. It is filled out on site according to the sample provided.
Along with the application, the citizen attaches a document confirming the ownership of this premises and a power of attorney certified by a notary. The latter is necessary in case of a representative’s request.
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Validity period for an extract from the house register for the court
The court takes into account an extract issued no later than one month ago. Due to this fact, do not order an extract in advance. It doesn’t take long to make, and it doesn’t have a long shelf life.
The current legislation does not regulate the period during which information from the extract is considered relevant. Individual government agencies install it independently within a week to a month.
The expiration period is determined by each authority independently of the others. In the public sphere, a certificate is considered valid if received no later than three months ago. But this rule is not necessary for everyone.
Where can I get an extract from the house register?
How to get an extended extract from the house register, read here.
What you need to obtain an extract from the house register, read the link:
Methods for obtaining an extract from the house register
- You can personally contact the house management organization, or the passport office (most often for the private sector, or suburban buildings).
- Also, such a certificate can be issued at the MFC or at the city archive department, as well as at the local administration.
- A modern way to obtain a certificate is to order it online.
Still, at the moment, the simplest and most reliable way to obtain a house statement remains a house management company. Such as:
- HOA – for apartment buildings.
- ZhSK is a housing construction cooperative.
- An ordinary management company that provides maintenance to apartment buildings.
- Department of the Federal Migration Service, passport office. Most often, a certificate is issued there for the private sectors.
- Or use the services of the local archive branch, if one issues certificates in your city or locality.
The last option, of course, will take you two days or more; no one will give you anything right away or even just answer. After all, the archive will have to make a request, then wait for a response, and only then will you get the result. Therefore, if possible, use other methods so as not to waste your time.
Of course, I would like to note that the easiest way is to request using an online service. This way you will not only save your time, but also your nerves, because you won’t have to stand in a huge queue, which is always the case in such institutions.
If you have never encountered online requests, then first you need to register on the State Services portal and create your own personal account, in which you can later perform many other functions, getting rid of exhausting trips to authorities and taking a break from long queues. Extract from the house register through government services and where can I get an extract from the house register?
Validity period for an extract from the house register for registration
Rosreestr, which keeps records of cadastral objects (apartments and private residential buildings), accepts the document received within 30 days. Based on such an extract, property transactions with real estate are registered.
The expiration date for an extract from the house register is the day it is submitted along with other documents to any institution.
Having submitted the documents, the applicant receives a receipt for their receipt. From this moment the period counting stops. It does not matter how long it takes specialists to resolve the issue (day, week or month).
Each organization has the right to set its own requirements for the period during which a document is considered relevant and accepted by employees. The period may be reduced to seven days or increased to three months.
From a practical point of view, it makes no sense to run for help in advance. You should receive it only before submitting documents. The procedure for preparing an extract from the house register itself will not take a citizen much time.
What is the validity period for an extract from the house register?
Important
However, if we are talking about an extended certificate, its execution may take several days, given that all information must be verified with registration cards, which will actually be done no later than three days. The validity period of the received information is not established by law. The validity period of both extended and regular extracts from the apartment register is not established by law, but given that a citizen can change his registration after receiving it, many government agencies prefer not to take risks.
That is, as a rule, the validity period of the certificate is limited to 30 calendar days. However, if the specified document is submitted to a notary’s office to formalize the rights to inheritance, its validity period can range from 7 to 14 days.
Validity period for an extract from the house register for social security
From a legal point of view, the relevance of the data indicated in the extract is lost the very next day. Changes to the house register can be made at any time.
The paper will remain relevant until the entries in the house register reflected in the extract are affected. It is impossible to find out about the fact that changes have been made by other means.
Each organization has its own regulations that determine the expiration date of an extract from the house register. Government agencies, in most cases, accept documents issued up to 90 days ago.
How long is an extract from the house register valid?
Info
If we are talking about an apartment building, then it should be divided into apartments. The book is drawn up from the moment the house is put into operation or the property is privatized.
Attention
It is worth noting that all data is contained in the Unified State Register, but this does not mean that you have to go to Rosreestr to obtain an extract. Information can be obtained from the HOA, housing department, housing and communal services, management company and other forms of the company that is involved in the maintenance of the house.
Each house is required to have a house register, which will contain information about the persons living in it. An extract from the house register may be required in various cases. It is usually provided free of charge, but some management companies charge a fee for its registration in order to reduce the number of people who take it not for a specific purpose, but for themselves.
What is an extract? This is a document that has legal force.
How long is an extract from the house register valid for selling an apartment?
Documents of title, such as a purchase and sale agreement, a certificate confirming the right of inheritance, privatization documents and the like are of unlimited duration. This means that when planning a transaction, it makes no sense to be puzzled by their validity period. Various certificates and statements have a limited validity period.
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There are two request forms: standard and extended. The latter is called an archival extract. The differences between the documents are small; the archival version simply contains more detailed information about the owners and former owners of the residential premises. Typically the statement contains the following items:
Where can I get an extract from the house register?
The house register of private property is kept by the owner and tenant. But residents of multi-storey buildings will need to apply for an extract from the housing cooperative, RCC, HOA, etc. (depending on the type of building management) at the place of registration. In some cases, you can obtain an extract from the house register through the State Services website, for example for residents of Moscow. Data about all owners of real estate are stored in the appropriate file cabinets. Responsibility for the accuracy of information and its safety lies with the official of the organization.
To find out exactly where you can get an extract, you need to take receipts for utility services and look at the name of the management company. It is also possible to find out who maintains a residential building from advertisements and notifications that are placed at the entrances. The address of the organization can be found by name on the Internet. When contacting a company, you should take into account its work schedule and visiting days, so as not to waste your time on unsuccessful trips.
In connection with the reforms, housing offices were reorganized into management companies that issue various certificates, including extracts.
Features of obtaining a document
Only a person who, at the time of application, is the owner of the specified property or is officially registered can receive an extract at a specific address.
To obtain the document, you must personally contact the service company. In order to save time, it is possible to use the help of intermediaries who will carry out a number of necessary procedures instead of the applicant. In this case, you will need a power of attorney from the person to represent his interests in government agencies.
To receive an extract from the house register, you must provide:
- homeowner's passport;
- certificates of ownership;
- house register (for private property owners);
- write an application according to the established template (you can take it directly from the person who will carry out the procedure for issuing an extract).
The application must indicate the format of the extract you want to receive - regular or extended.
To obtain information regarding one or more registered persons, the usual form is required. It is possible to obtain information about persons who were deregistered due to military service, study, etc., in an extended (archival) extract from the house register. Its difference is that it provides data on all persons who have been registered from the time the housing was built to the present.
After all the procedures for collecting, filling out and transferring documents are completed, a form for an extract from the house register is prepared and subsequently issued to the applicant. The period for providing the document varies from 3 to 7 days, depending on the required extract format. The regular one is usually issued on the day the application is submitted. The archived one can be picked up in 3 or more days.
The document is issued by an official of the passport office directly to the person who submitted the application, subject to the provision of a passport. There is no charge for government services. Additional costs are imposed on the applicant when contacting a law firm that provides mediation services.
By following simple steps to prepare and issue an extract, everyone will be able to easily obtain the necessary information in the shortest possible time.
When can they refuse to receive an extract?
State legislation establishes the following reasons for refusal for all categories of citizens:
- Providing not all documents, violating the submission rules, or incorrectly completing them;
- The completed application contains errors or has illegible font;
- Incorrect completion of the application through the public services portal;
- A citizen cannot apply for an extract at the specified address (there is no registration for the living space);
- Incorrect behavior of the applicant when submitting documents.
Any citizen can re-apply for paperwork. If all reasons for refusal are eliminated, the extract from the house register will be issued again.
Extract from the house register and its validity period
Oddly enough, the certificate from the house register has an expiration date. Unlike others, the statement will be valid only for one month, and sometimes two weeks. After this, she loses her power. Therefore, if you are planning any transactions, then you should think about solving this issue in advance. And order it no earlier than two to three weeks before the sale of the apartment.
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Such problems do not arise only for those who purchase primary housing, in which no one has lived before. Why do it if the house register is empty? If you did not demand or present this extract, and the apartment or house was inhabited by persons who had rights to it, then during legal proceedings, the real estate contract may be declared invalid. This will lead to a long and costly legal process. And both sides of the transaction will suffer even greater losses. Therefore, you should not neglect such nuances.
How to order an extract from the house register
We have figured out why the certificate is needed. Now we focus on the importance of filling out the data correctly. Since an error of any complexity entails the need to create a new paper.
Make sure that the following aspects of the statement are present:
- indicating the nationality of people;
- presence of registration in the Armed Forces of the Russian Federation;
- the presence of a mark regarding the family ties of family members registered in the property;
- calendar day of registration;
- calendar day of deregistration.
If you find incorrect information in the extract from the house register, clarify this point with an employee of the organization. The signature of an authorized person is required for the extract to gain legal force. The seal of the institution that provides the person with the coveted crust is also affixed. Thanks to the actions taken, you will protect the buyer from being involved in fraudulent transactions.
Through State Services
Once your profile on a popular portal is created, go to the search section for online features. Click on the desired service and upload scans of the previously listed official papers.
The certificate will be issued within a few days, and you can receive the document by email or from the local migration service.
Through MFC
After you have made an appointment with a specialist at the Multifunctional Center, take care of preparing the documentation:
- a statement indicating: the initials of the person who intends to contact the establishment;
- phone number;
- residential address;
- type of document issued (simple or extended (the sample contains information usually indicated when issuing archival paper));
- date of registration of the extract from the house register;
- a list of certificates proving ownership;
- For citizens who have privatized property, they need to present a certificate from the Unified State Register of Real Estate. An alternative option is to provide an agreement for the purchase, donation or exchange of housing;
- data from the passport of such applicant;
