Ordinary citizens, far from jurisprudence, often confuse concepts such as “cadastral passport” and “technical passport”. In 2008, the concept of “landmark plan” was introduced, and in 2013 the concept of “technical plan” was added to this list. The legislators did not stop there; in 2020, an extract from the Unified State Register appeared. If we take cadastral documents even more broadly, then we need to touch upon the boundary plan, cadastral plan, cadastral extract and land management.
All these documents are different, but they have some kind of consonance and, importantly, they relate to cadastral registration in one way or another. In this article we bring to your attention a summary table of the main cadastral documents - Cadastral passport, Technical passport, Technical plan, Boundary plan, Cadastral plan, Cadastral extract, Extract from the Unified State Register and Land management file. How are these documents different? And how to use them correctly? We'll sort everything out, and you won't have any questions left.
Cadastral passport
| Description: | Until the beginning of 2020, this was the main cadastral registration document, which confirmed the availability of data on real estate (building, land) in the State Property Committee. At the moment, its legal force is negligible. |
| What is it needed for: | Now this is just another unnecessary piece of paper, which will still be stored “just in case” in a pile of real estate documents. |
| Where to get it: | Not issued. |
| When appeared: | In March 2008, along with the appearance of the boundary plan. The basis for the appearance of a cadastral passport is Federal Law No. 221 “On the State Real Estate Cadastre” (in general, in cadastral relations, this law is currently the main one). Until this time, the main cadastral document was the cadastral plan of the land plot (buildings were indicated there as parts of the land plot). |
| Best before date: | Essentially it is indefinite. But now you can’t put it anywhere. |
| Link to other documents: | The cadastral passport included a cadastral plan; this was its integral graphic component. |
For each property, the cadastral passport had its own established form. This document included the main technical characteristics of the property.
Similarities and differences between cadastral and technical passports
- both passports are presented in paper form and consist of several pages;
- issued after inventory;
- are mandatory documents for real estate;
- reflect information about the year of construction of the premises and its major repairs;
- reflect information about the floor plan of the building and the area of the real estate;
- in case of changes to the floor plan, changes are made to both documents;
- contain information about the location address of the object.
- Inventory number of the object.
- Cadastral number.
- Purpose of the room.
- Mailing address.
- Common and living area.
- Floor number.
- The inventory date when this data was received.
- The seal of the organization that carried out the inventory and the signature of the person in charge.
We recommend reading: How much does Hero of Russia get?
The second sheet shows a graphic plan of the apartment with a floor plan of the entire facility.
Technical passport
| Description: | It is often confused with cadastral. Both are passports. Only their legal and actual purpose are very different. Technical passports began to be issued earlier than cadastral passports. Until 2013, it was the technical passport that was the basis for entering data about property into the State Real Estate Cadastre and registering real estate. Now the cadastral passport has been abolished, and the technical passport serves as a “secondary document” for rather narrow purposes. It is no longer used for real estate registration. A technical passport is prepared only for real estate (structures, buildings, premises), and its purpose is a detailed accounting of technical characteristics and an indication of the inventory value. |
| What is it needed for: | - when transferring real estate from residential to non-residential - to obtain permission for redevelopment or reconstruction of real estate - during legal proceedings -for internal needs of management companies -for assessment and pledge of property |
| Where to get it: | The preparation of this document is carried out exclusively by the BTI. Despite the fact that, by law, BTI ceased to be a monopolist in the preparation of documents for registration of buildings and premises, it retained the technical inventory. |
| When appeared: | In the form that it has now, it appeared on October 1, 1997. Minor changes in form do not change the overall essence. |
| Best before date: | Has no expiration date. Again, even if a deadline is written on it, this is the arbitrariness of the BTI. For transactions, there is a 1-year rule behind the scenes - to update, just get a fresh one from the district BTI. It is necessary to order a new one only if redevelopment has been carried out. |
| Link to other documents: | On its basis, data was entered into the real estate cadastre until January 1, 2013, and the owner was issued a cadastral passport. A technical passport produced before January 1, 2013 can serve as the basis for preparing a technical plan. Passports issued after this date are not used to register real estate in the cadastral register. |
Based on the information from this document, taxes and utilities are calculated, decisions are made on major and current repairs of apartment buildings, construction and reconstruction, permits are issued for redevelopment and reconstruction of residential premises, as well as for the supply of communications during construction and after, constructed houses are registered, etc. .P.
Unlike the technical plan, the technical passport focuses on the technical characteristics of the object. For example, if we are talking about an apartment, then there will be data such as the year the house was built and last overhauled, the number of floors in the house and rooms in the apartment, ceiling heights, wall and ceiling materials, the presence of water supply and sewerage, type of heating, etc. . There will also be an inventory value (some abstract value). It should not be confused with the cadastral document, according to which tax is calculated.
Technical plan
| Description: | A technical plan is a document required when registering new objects for state cadastral registration or changing information about existing unfinished construction objects, premises, buildings and structures. In other words - OKS (capital construction projects). This document differs from a technical passport in the mandatory presence of exact coordinates of all characteristic points that indicate the contour and location of the property. Such as buildings/structures on a plot of land or premises within a building. Such data can only be obtained during geodetic measurement work. |
| What is it needed for: | - to put the facility into operation - for registration/removal of real estate from cadastral registration -to make changes to the real estate register after reconstruction/redevelopment - during legal proceedings |
| Where to get it: | this document is prepared by cadastral engineers |
| When appeared: | from January 1, 2012. Replaces a technical passport when registering real estate for state cadastral registration |
| Best before date: | In fact, it has no expiration date. But this is an interim document. The purpose of its preparation is to enter information into the State Property Committee and register the property. If a technical plan was prepared for you and for some reason was not submitted to Rosreestr, you should not delay it. After all, legislation doesn’t go unnoticed - and within a month your technical plan may not meet the new requirements. It is necessary to prepare a new one only if the property has been redeveloped, reconstructed or destroyed. |
| Link to other documents: | After submitting the technical plan to Rosreestr, you will receive an extract from the Unified State Register of Real Estate about the OKS facility. The technical passport can be used to prepare a technical plan. |
As a result, any data on capital construction projects is entered into cadastral registration using a technical plan.
What is a technical passport
The registration certificate for housing is a document issued by the BTI, and contains the entire list of technical characteristics of a particular premises.
There are the following technical passports:
- On buildings;
- And on buildings.
Now we are more interested in the second option, since it also includes a technical passport for housing. Thus, we can conclude that this is nothing more than a kind of extract made from the technical passport of a certain building.
Mostly, a technical passport for housing should be drawn up during the initial inventory procedure, the implementation of which is associated with the commissioning of the constructed residential building.
In addition, the very issue of producing a technical passport is not the responsibility of construction organizations in the process of commissioning a new building; this should be dealt with exclusively by the owner of the property.
The technical passport for housing must be accompanied by a floor plan and a list of premises.
A document such as a technical passport may include information about:
- Floor layout of the premises;
- Inventory price for housing;
- Names of materials from which the walls were constructed;
- Characteristics of existing floors and foundation structure;
- Date of construction of housing;
- Number of living rooms;
- Footage and so on.
Citizens often confuse concepts such as technical passport and technical plan. These are completely different documentation. Initially, a technical plan must be prepared, and based on it, a technical passport is drawn up.
In addition, the data contained in the technical plan is redirected by employees of the Bureau of Technical Inventory to Rosreestr, where a document necessary for each property owner, such as a cadastral passport, is generated.
A technical passport for housing is needed under the following circumstances:
- When you purchase real estate on mortgage terms, a banking institution may request a technical passport for the property in order to formulate market prices for housing;
- When establishing the tax volume for housing;
- To carry out transactions during the alienation of housing;
- To coordinate redevelopment actions;
- In the process of allocating in kind a share of housing that is in shared ownership;
- During the registration of inheritance.
In all these circumstances, it is necessary to obtain a technical passport from the BTI.
Cadastral plan
| Description: | Cadastral plan—a graphical representation of real estate objects (buildings, plots) and detailed technical information about these objects is reflected in the cadastral plan of a plot of land. It is part of the cadastral passport. Without a cadastral plan, a cadastral passport is considered incomplete. But this is the case if the boundaries of the land plot are established in accordance with land legislation. If not installed, the cadastral plan will not be in the passport. Now it is no longer issued. |
| What is it needed for: | It won't be useful anymore. |
| Where to get it: | Nowhere. You can only find it in your old land documents. |
| When appeared: | In March 2008, along with the appearance of the boundary plan. The basis for the appearance of the cadastral plan is Federal Law No. 221 “On the State Real Estate Cadastre”. |
| Best before date: | Has no expiration date. |
| Link to other documents: | The cadastral plan is included in the cadastral passport and is an integral part of it. In connection with the abolition of the cadastral passport, the cadastral plan became part of the extract from the Unified State Register of Real Estate. Now it is called “Description of the location of the land plot”, section 3. |
Very often, lawyers, realtors and notaries use the expression “cadastral plan”, meaning slightly different documents. Most often we are talking about an Extract from the Unified State Register of Real Estate. This is the main document certifying your property in the cadastral register. It is also worth mentioning that there is such a document as a cadastral plan of the territory. This is a slightly different document, which is also issued by the cadastral chamber. More details at the link above.
From the registration certificate
These changes came into force on January 1, 2013. Now, instead of a technical passport, as was the case before, a technical plan is provided for registration. Until October 1, 2013, there was a transition period when both could be provided. From October 1, 2013 - only technical plan.
We recommend reading: Lights turned off at work
The fundamental difference between a technical plan and a technical passport is the binding of the coordinates of the turning points of an object (building, structure, structure) on the ground and the location of the apartment within the boundaries of the floor of the building. This procedure was approved by Order of the Ministry of Economic Development No. 577 dated October 14, 2011 “On the procedure for state registration of buildings, structures, premises, unfinished construction projects during the transition period of application of the Federal Law “On the State Real Estate Cadastre” to relations arising in connection with the state registration of buildings , structures, premises." According to the new regulations that have come into force, the technical plan of the property includes both a satellite photograph and a description of the property on the contour of the land plot. This work will be carried out by cadastral engineers with special qualifications and certification.
Cadastral extract (extract from the Unified State Register of Real Estate)
| Description: | It’s not for nothing that in the title we combined the cadastral extract and from the Unified State Register of Real Estate. These are practically identical documents. Only in the extract from the Unified State Register of Real Estate data on rights was added. Cadastral extract - an extract from the state real estate cadastre. In its appearance and purpose it is very similar to a cadastral passport. Yes, and they have few differences. The main thing is the presence in the extract of the coordinates of the turning points of the land plot. For the owner, these coordinates are useless; they can only be used by a surveyor-cadastral engineer, for example, to locate a plot of land. Important: cadastral extracts are no longer issued. Only an extract from the Unified State Register. Therefore, below the abbreviation “extract” is equivalent to an extract from the Unified State Register of Real Estate. |
| What is it for: | An extract is needed wherever it is necessary to prove the presence of an object in the cadastral register. -when making real estate transactions, donations, wills, etc. - when redeveloping real estate or changing the boundaries of a land plot, it is necessary to update the extract - during legal proceedings -when the address of the object changes |
| Where to get it: | Cadastral data, and an extract is no exception, can currently be obtained in 3 ways: at the cadastral chamber branch closest to the property, the MFC, and electronically on the Rosreestr website. A document received by any of the listed options has the same legal force. However, it is not always convenient to provide the electronic form to different authorities, since electronic document management is not yet used everywhere. Important - if the object is not registered in Rosreestr, you will not receive an extract. If it was previously registered, but subsequently deregistered, this data will be indicated in the statement. |
| When appeared: | In March 2008, along with the appearance of the boundary plan, a cadastral extract appeared. Extract from the USRN from January 1, 2020. The basis for the appearance of a cadastral extract is Federal Law No. 221 “On the State Real Estate Cadastre”. Its editors also “gave birth” to an extract from the Unified State Register of Real Estate. |
| Best before date: | Has no expiration date. It is necessary to order a new one only if a technical or boundary plan is submitted for redevelopment of real estate or changing the boundaries of the site. Also, when making any transaction, a fresh statement will be required to certify that the object has not undergone any changes (up to 2 weeks). |
| Link to other documents: | Based on the technical and boundary plan, changes are made to the cadastral data, which are then displayed in the extract. |
