Ordinary citizens, far from jurisprudence, often confuse concepts such as “cadastral passport” and “technical passport”. In 2008, the concept of “landmark plan” was introduced, and in 2013 the concept of “technical plan” was added to this list. The legislators did not stop there; in 2020, an extract from the Unified State Register appeared. If we take cadastral documents even more broadly, then we need to touch upon the boundary plan, cadastral plan, cadastral extract and land management.
All these documents are different, but they have some kind of consonance and, importantly, they relate to cadastral registration in one way or another. In this article we bring to your attention a summary table of the main cadastral documents - Cadastral passport, Technical passport, Technical plan, Boundary plan, Cadastral plan, Cadastral extract, Extract from the Unified State Register and Land management file. How are these documents different? And how to use them correctly? We'll sort everything out, and you won't have any questions left.
Contents of the technical passport
This document is drawn up for all buildings to indicate information about technical characteristics. It gives an idea of the state of the object. The first part contains information such as:
- year of construction,
- room area,
- number of floors
- material of walls, ceilings,
- supply of electricity, gas, water,
- other data.
The next section contains a situational plan of the building with an explanation. In addition, the inventory cost of depreciation of both the main object and auxiliary buildings is indicated.
Application of the document
Technical passport data is necessary in situations where it is necessary to confirm the characteristics of an object. This happens in cases:
- home sales,
- wills,
- obtaining permission for redevelopment,
- transferring the premises to non-residential,
- issuing a bank loan secured by an apartment or house,
- gasification, electrification, connection to other utilities,
- object insurance.
Information from this document is used when calculating taxes and some utility bills. It is used when planning major renovations of buildings.
Differences in content
In accordance with Russian legislation, all residential and non-residential real estate objects must have a cadastral and technical passport, as well as a plan.
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These documents are important when making real estate transactions, and, contrary to the erroneous opinion of some citizens, they are not the same thing.
Without them, it is impossible to formalize and register ownership of an apartment, house, or any other building; you cannot sell any premises, exchange it, donate it or bequeath it.
And the first thing worth noting is that the cadastral passport and plan represent systematized information about real estate, especially taking into account the region of its location, which is very important for state accounting. The technical passport and plan are actually focused on the very condition of the property.
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The essence of the difference
The main difference between one passport and plan and another is the information contained in these documents.
Technical papers provide much more information, including the date when the building was put into operation, the materials from which load-bearing walls and ceilings were made, as well as the inventory value of an apartment, house, or other premises.
Cadastral papers do not contain such information, although they also contain information about the special characteristics of real estate, as well as its cadastral value, which affects the amount of the established tax. The Bureau of Technical Inventory and Rosreestr, respectively, are responsible for the preparation and issuance of the above documentation.
It can be noted that the technical passport and plan are drawn up immediately after the house or other building has been put into operation, exactly the same as when making resale transactions, as well as during various redevelopments. Here, the construction side of the property plays a major role, including the actual address of the location, the total area of the premises and each room in it, a listing of all available communications, and the date of the last major renovation.
Without the above technical documents, it is impossible to register for cadastral registration, after which only the issuance of a cadastral passport and plan is possible. This mention alone shows the importance of such documents. The information in them is less detailed, and the total area is indicated with rounded values, without maintaining maximum accuracy.
Cadastral aspects
As mentioned earlier, it is impossible to obtain a cadastral document without completing construction papers. The passport itself is an actual extract made from the state registry database. It contains the most important data about real estate from an accounting point of view. These include:
- total area;
- effective area;
- the floor on which the premises are located;
- the presence of a balcony, loggia, storage room.
Circumstances Note
| Real estate transaction | When you need to sell an apartment, house, other building or premises, exchange, draw up a gift agreement, will, or enter into inheritance rights |
| Redevelopment | According to the law, permission must be obtained to carry out this work, and after the work has been carried out, all changes must be documented, otherwise no transaction will be possible, and for self-will you will have to pay a fine |
| Removal of a citizen from registration against his will | Trial |
Technical side
Technical passport for the apartment
The technical passport, in turn, is a kind of detailed plan and description of each parameter of the property. The construction material, finishing characteristics, including information about the balcony, loggia and other additional premises are described. Such documents are issued immediately during the initial inventory, when, for example, an apartment or house is registered with the Technical Inventory Bureau.
In addition to the fact that a technical passport and plan is a mandatory document when receiving register documents, it is also required when applying for a mortgage, as well as when obtaining permission for redevelopment, declaring the premises unsafe, for entering into an inheritance.
The owner is responsible for preparing and updating the technical document by submitting a corresponding application to the Technical Inventory Bureau. Their services require mandatory payment of a state fee, but it is not so high as to hinder even low-income citizens.
Why are they needed?
To better understand the differences between a cadastral and technical passport, a plan for an apartment, a house, you should pay attention to the purpose of each of them.
For example, a technical plan and a passport do more for the personal purposes of the property owner, including for providing a bank loan, subsidies, for guardianship authorities, in court proceedings, as well as for the privatization of housing. Cadastral documents are of greater interest to the state and are important for calculating taxes on an apartment, house, or other building.
The cadastre also determines the value of the property, although previously, at one time, the price was influenced by the inventory assessment, as well as the tax.
But one document in no way replaces another. The inventory passport contains confirmation that the owner actually has real estate with the characteristics that he voices, and the cadastral document confirms that the owner is in fact the owner, whether he is one or several.
You can also notice that technical documentation indicates the condition of the premises or building, while cadastral documentation is more important for assessing property and protecting property rights. And also, cadastral papers are mandatory for absolutely all transactions with real estate, at a time when in most cases technical ones can be dispensed with.
The cadastral passport and technical passport, although they refer to the same property, have many differences:
- The indication of the area of the apartment as a whole and its individual rooms in the cadastral passport is rounded to the nearest meter, and in the technical passport - to hundredths.
- A more detailed description is contained in the technical passport; it also does not indicate the cadastral number of the apartment.
- The validity period of a technical passport is unlimited, unlike a cadastral passport, which is valid for only 5 years from the date of issue.
The technical passport is the primary document that serves as the basis for entering data into the register. The cadastral one can be called simplified; it is most often used in real estate transactions: purchase and sale, exchange, donation, and so on.
The technical passport is the basis for drawing up a cadastral document, which appeared much later.
The first document is issued exclusively for buildings, buildings, structures and apartments. A cadastral record is also compiled for each land plot.
Purpose of the registration certificate for the apartment:
- Contains primary information for entering information into Rosreestr.
- Assigned exclusively to buildings.
- Serves for technical accounting of real estate.
- Some utility services and taxes are calculated on its basis.
- Based on the technical plans, decisions are made to carry out major repairs of the building.
- Required when obtaining permits for redevelopment of an apartment, supply of utilities.
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The cadastral passport is also very important:
- Serves as confirmation that the apartment is registered in the cadastral register and data about it is entered into Rosreestr.
- Issued also for apartments, buildings and land plots.
Any transaction with an apartment - purchase and sale, exchange and even eviction of a tenant from it through the court - will require mandatory receipt of a passport, if the owner has not done so earlier.
Registration procedure
A technical passport is issued before putting the facility into operation. It needs to be done when the house is already prepared for occupancy and all communications are connected. To do this, they invite a specialist from the Technical Inventory Bureau (hereinafter referred to as BTI), who conducts the primary inventory. He collects information about the building, compiles its description, and enters this information into the technical passport.
After commissioning, changes to information are carried out only after redevelopment, reconstruction, or significant changes to the design and equipment. To do this, you need to conduct an inventory again, so you need to contact the BTI specialists with an application. In addition to the application, you must submit title documents for housing and pay a state fee. You can apply for a technical inventory through the State Services website or at the local branch of the MFC. However, a personal visit to the BTI is not necessary. The organization’s specialists will come and carry out all the necessary work. BTI makes changes to the technical passport for a period of up to 20 days after the inventory.
Only the owner of the property or the responsible tenant can receive his passport. To do this, he must confirm his rights with a registration certificate or other documents. If necessary, a passport can be issued to another person, provided that he has a power of attorney from the owner, certified by a notary. The executed document is kept by the owner of the property.
Technical plan
| Description: | A technical plan is a document required when registering new objects for state cadastral registration or changing information about existing unfinished construction objects, premises, buildings and structures. In other words - OKS (capital construction projects). This document differs from a technical passport in the mandatory presence of exact coordinates of all characteristic points that indicate the contour and location of the property. Such as buildings/structures on a plot of land or premises within a building. Such data can only be obtained during geodetic measurement work. |
| What is it needed for: | - to put the facility into operation - for registration/removal of real estate from cadastral registration -to make changes to the real estate register after reconstruction/redevelopment - during legal proceedings |
| Where to get it: | this document is prepared by cadastral engineers |
| When appeared: | from January 1, 2012. Replaces a technical passport when registering real estate for state cadastral registration |
| Best before date: | In fact, it has no expiration date. But this is an interim document. The purpose of its preparation is to enter information into the State Property Committee and register the property. If a technical plan was prepared for you and for some reason was not submitted to Rosreestr, you should not delay it. After all, legislation doesn’t go unnoticed - and within a month your technical plan may not meet the new requirements. It is necessary to prepare a new one only if the property has been redeveloped, reconstructed or destroyed. |
| Link to other documents: | After submitting the technical plan to Rosreestr, you will receive an extract from the Unified State Register of Real Estate about the OKS facility. The technical passport can be used to prepare a technical plan. |
As a result, any data on capital construction projects is entered into cadastral registration using a technical plan.
Decoration for apartment and private buildings
For apartment buildings, two technical passports are compiled. The general document for the house describes its technical condition, including the outer part. When constructing a new house, it is formalized by the developer. After this, you can create passports for each apartment. In addition to technical plans, they must contain data on the area, material of walls, ceilings, and finishing. The owner of the apartment must receive a technical passport after the general building passport has been issued. It is the responsibility of the homeowner to enter into an agreement with the BTI to conduct a technical inventory.
One document is issued for a private house. It is issued in the same way as a passport for an apartment. A link to the land plot must be made, all buildings on its territory are reflected. Therefore, you need to bring certificates confirming the right to use the land to the BTI. This could be a certificate of ownership, a lease agreement, or a document on the right of inheritance.
What is a cadastral passport of a real estate property and what is needed to obtain it?
- full valid address;
- apartment number on the floor plan;
- cadastral number;
- purpose of the object (residential/non-residential);
- type of residential property (room/apartment);
- total area with the specified living area;
- the number of floors in the building, the floor on which the apartment is located;
- inventory number;
- date of the last technical examination;
- BTI, which issued the document.
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The registration procedure is prescribed in the law “On the Federal Service for State Registration, Cadastre and Cartography”, according to which all information about real estate (including detailed technical characteristics), as well as information about the owner, is entered into a single registration database.
Alteration
The technical passport has an unlimited validity period. But in accordance with the law, information must be updated every five years. And this responsibility lies with property owners. To update the data, a scheduled inventory must be carried out by BTI employees. This requirement is often not met, but the law does not provide for penalties for citizens for missing the inventory deadline. But every property owner must take into account when planning the sale of a home that if the deadline for updating the registration certificate is missed, the work will have to be done urgently. Otherwise, difficulties will arise with completing the transaction.
Inclusion of information in the real estate cadastre
Important! An extract from the state real estate cadastre (hereinafter referred to as the State Property Committee extract) or a cadastral passport confirms that the property is registered with the state. Therefore, it can only be obtained for objects registered in the established manner in the state cadastre.
A cadastral passport is required when conducting transactions with apartments, houses, and land. One of its differences is that the document is drawn up for all real estate, including land plots. Registration is carried out by Rosreestr authorities. Since 2019, they have been required to register property rights. So, simultaneously with the registration of ownership rights, citizens’ objects are entered into a unified real estate register.
Cadastral plan
| Description: | Cadastral plan—a graphical representation of real estate objects (buildings, plots) and detailed technical information about these objects is reflected in the cadastral plan of a plot of land. It is part of the cadastral passport. Without a cadastral plan, a cadastral passport is considered incomplete. But this is the case if the boundaries of the land plot are established in accordance with land legislation. If not installed, the cadastral plan will not be in the passport. Now it is no longer issued. |
| What is it needed for: | It won't be useful anymore. |
| Where to get it: | Nowhere. You can only find it in your old land documents. |
| When appeared: | In March 2008, along with the appearance of the boundary plan. The basis for the appearance of the cadastral plan is Federal Law No. 221 “On the State Real Estate Cadastre”. |
| Best before date: | Has no expiration date. |
| Link to other documents: | The cadastral plan is included in the cadastral passport and is an integral part of it. In connection with the abolition of the cadastral passport, the cadastral plan became part of the extract from the Unified State Register of Real Estate. Now it is called “Description of the location of the land plot”, section 3. |
Very often, lawyers, realtors and notaries use the expression “cadastral plan”, meaning slightly different documents. Most often we are talking about an Extract from the Unified State Register of Real Estate. This is the main document certifying your property in the cadastral register. It is also worth mentioning that there is such a document as a cadastral plan of the territory. This is a slightly different document, which is also issued by the cadastral chamber. More details at the link above.
Contents of the cadastral passport
To begin cadastral registration of apartments and houses, you need a technical passport from which the main characteristics are transferred. They are not included completely and not always in detail. For example, data on area is indicated in whole units, although in the data sheet they are rounded to hundredths. Therefore, an extract from the State Property Committee can be called a more simplified version of a technical passport.
Another feature of the cadastral passport is the unique code of the object under which it is registered in the unified real estate register - the cadastral number. This number is a very important carrier; it allows you to track information about real estate, including all transactions with it. In addition, information about the owner of the property and the type of right must be indicated. The graphic part of the document contains the technical plan of the premises.
Technical passport and cadastral passport are the same thing
This document is of unlimited duration. It is worth noting that at the legislative level there is one excuse, according to which the period of discharge may vary depending on the locality. In some cities, the cadastral passport is valid for one year, and in some, its validity is five years.
It is for this reason that if we consider cadastral documents more broadly, we will also have to touch upon boundary and cadastral plans. All of the above documents are completely different, but consonant. It is also impossible not to pay attention to the fact that they are all directly related to cadastral registration.
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Obtaining an extract from the cadastre
If you have a cadastral number for the property, you can get an extract from the State Property Committee. Like a technical passport, this can be done by the property owner, responsible employer or authorized representative. You should apply for the document:
- to the bodies of Rosreestr,
- at the MFC,
- to the State Services website.
You can receive the document in a day or in 20 days. It all depends on the organization you contact, as well as on the type of document. For example, an electronic passport will be made very quickly. It takes more time to prepare a paper version. Since the compilation is in any case carried out by Rosreestr employees, contacting them directly will reduce the waiting time. And, of course, the owner must promptly update the information in the unified real estate register. The validity period of the passport has no restrictions, subject to clarification of the registration data every five years.
Preparing for real estate transactions
The cadastral passport is one of the most important documents when concluding real estate transactions. Therefore, when planning to sell, bequeath, donate, or mortgage something, you need to remember the need to update the data. You should understand that such an event as clarifying cadastral data will take some time and do this work in advance. In addition, you should clarify whether a technical passport is needed for a specific transaction. Its data should be updated after each change in the technical passport. The cadastral and technical passport are interconnected; there should be no discrepancies in information.
Technical passport and cadastral passport for the apartment
On the day appointed for your visit, do not forget to take with you a passport or other identification document, as well as a receipt indicating when and what documents were accepted from you. If you do not pick up the package of documents in person, then your representative must also remember the notarized power of attorney. Cost of a cadastral passport It doesn’t matter where you order a cadastral passport for an apartment, the document itself does not cost anything. But you still have to pay. For starters, the state duty. It will cost you 200 rubles. But this is the most meager payment. It will cost much more to prepare a technical plan for the premises if you do not have one.
You will learn how to obtain a cadastral passport from the video: What is the difference between a cadastral passport and a technical passport? Many people think that the cadastral and technical passport are the same document. Many people think that the cadastral and technical passport are the same thing. However, this is a misconception. Despite the many similarities between these 2 passports, there are a number of differences. 26 Apr 2019 glavurist 138 Share this post
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