Register of owners of an apartment building

The law prescribes

Management organizations were obliged to maintain such a register on the basis of Federal Law No. 485-FZ of December 31, 2017. Part 3.1 appeared in Article 45 of the RF Housing Code, which contains requirements for the content of the register:

• Last name, first name, patronymic, if the owner is an individual,
• Legal entity – full name and state registration number;
• Room number in the apartment building;
• Information on the size of the owned shares in the right of common ownership of the common property of the owners of premises in the apartment building.

Where can I get a register of apartment building owners?

Under such an abbreviation is hidden a book of records of persons living in an apartment building. This list must be prepared both on paper and in electronic form.

The said certificate is proof that the specified person lives in the house of interest with full right. Only owners of apartments that are part of the specified apartment building are allowed to participate in general building meetings. And they are all indicated in the register, and without this list it is not possible to draw up minutes of the meeting.

Important! When compiling, you must ensure that the following data is included:

• the exact number of residential and non-residential premises in the building,
• Full names of persons owning apartments in the building,
• the area of ​​each living space in the house,
• Some apartments are in shared ownership. Therefore, in the certificate we indicate the size of the shares belonging to each co-owner,
• Do not forget to indicate in the certificate the title documents with all the details that served as the reason that the current owner of the apartment received the rights to it.

It is also necessary to know that if the register of registration of owners was not attached to the minutes of the meeting of residents of the house, then the executed protocol has no legal force, since according to the law it will be considered incorrectly executed.

Illegal rental of an apartment by neighbors, where can I complain?

What powers does the chairman of the MKD council have? Read here.

How to find out who is registered at an online address, read the link: https://novocom.org/poleznye-stati/kak-uznat-kto-propisan-po-adresu-kvartiry-onlajn.html

Simply put, the recorded protocol cannot be used for submission to government agencies.

Another important point is that the information contained in the register must be current at the time of the request. Therefore, it needs to be updated in a timely manner in the management company or HOA.

Attention! Our qualified lawyers will assist you free of charge and around the clock on any issues. Find out more here.

What is it needed for

Basically, this register is necessary for residents of apartment buildings if they gather for a general house meeting to solve the most pressing problem.

The reasons for such meetings of residents may be the following:

• to resolve issues related to the operation of property belonging to the common house. For example, renting out areas of a house,
• when choosing persons who, on behalf of all residents of the house, will enter into agreements for the maintenance of the common area of ​​the house,
• when resolving issues related to home renovation,
• making decisions regarding restrictions on the disposal of the plot of land on which the house is located.

What information does the registry contain?

register of owners of apartment buildings for free in word format

Important! The register of owners must contain the following information:

• Full name of the owners,
• a list of apartments that make up the house, with their descriptions,
• area of ​​all residential premises,
• What kind of ownership does the apartment belong to? It can be joint, individual or shared,
• what shares do apartment owners have in common property,
• data from documents establishing title and serving as the basis for ownership of apartments,
• how many votes does each apartment have and the significance of the data,
• the number of residential and non-residential premises in the house.

Also, in addition to information on identifying owners, the register must also contain their contacts.

ATTENTION! Look at the completed sample register of owners of apartment buildings:

Extract from the Unified State Register of Real Estate on the main characteristics of the property.

Where to get it

Not everyone living in the house knows where, if necessary, they can obtain the much-needed register of owners. According to accepted rules, this document must be kept in the company that currently manages the property. So if you need a register, you need to apply for it to the HOA or management company.

If they do not have this document, then the company can send a request to Rosreestr. It is in this organization that all information about all property owners is stored.

Also, this request, in addition to the management company and the HOA, can also be sent by an initiative group of residents wishing to hold a meeting.

To simplify the task, residents can send this request through the official website of Rosreestr. Or contact the nearest MFC branch to them.

Watch the video. Register of owners:

Is it possible to get it for free?

In case of a standard application, the registration of an extract through Rosreestr is carried out with the payment of a state fee. The amount of the payment depends on the status of the applicant. For example, ordinary citizens must pay from 100 to 2000 rubles.

But if you don’t want to pay, then the required information can be submitted for free; this is done by requesting through the official website of Rosreestr - rosreestr.ru.

Please note! True, first you will have to register on the site, but it does not take much time, and request the necessary information.

Time frame for registering owners and cost

If the management company sends a request, then it faces the next task - to notify the applicant in what time frame everything requested will be completed. We inform you that Rosreestr issues certificates for apartment owners within three working days. If the request is sent through the MFC, then the period naturally increases. But according to the law, no more than 1-2 days.

Typically, refusals to provide information are rare. Rosreestr issues extracts from the Unified State Register to almost everyone who wants them for a small fee (state fee). Individuals are asked to pay three hundred rubles.

If the request is sent by a legal entity, then the state fee will be slightly higher than 600. And this is only for statements issued electronically. If the registration is carried out on paper, then you will have to pay even more - 750 rubles for an individual and 2200 for a legal entity.

An extract from the tenant's personal account.

Typically, employees of management companies ask apartment owners to bring copies of the specified extracts from the Unified State Register of Real Estate, which are received by the owners after the transfer of ownership of the apartment has been completed. Thus, they avoid unnecessary expenses.

As you can see, everything is simple and reliable. Indeed, in this case, information confirmed by a federal organization will be placed before the company’s eyes. But an oral survey of people living in the house will not provide such reliable information. In addition, the survey will not cover everyone living in the house.

Whose hands does the register fall into?

Now such a register is provided to any initiator of the general meeting of owners of apartment buildings (Part 3.1 of Article 45 of the Housing Code of the Russian Federation) within five days after submitting an application. The consent of other owners to provide a register with their personal data for the purpose of convening and organizing a general meeting is not required.

Future owners have the right to participate in general meetings of premises owners. According to Part 1.1 of Art. 44 of the Housing Code of the Russian Federation, those persons who have not yet registered their premises in Rosreestr can also take part in general meetings of owners of premises in apartment buildings and vote on the agenda of the general meeting. By virtue of the Decree of the Government of the Russian Federation dated September 13, 2018 No. 1090 “On amendments to certain acts of the Government of the Russian Federation on the management of apartment buildings,” which entered into force on September 26, 2018, maintaining a register of owners is a licensing requirement for carrying out activities related to the management of apartment buildings. Lists of owners of premises in apartment buildings must be maintained exclusively in electronic form.

What is the register of owners of apartment buildings

The register of owners of an apartment building is a special book that records all the people who own apartments located in the building that has aroused interest.
Interestingly, the list of data can be obtained both on paper and in electronic format. This document is used as significant evidence that a person has the right to live in this house. In addition, only owners of apartments that are part of a given multi-story building can participate in general building meetings. Therefore, drawing up minutes of such meetings is impossible without using the register of owners.

Why and who needs a list of residents of an apartment building (MKD)?

By order of the Ministry of Construction No. 937, the register of residential buildings must be completed in order to hold a meeting of residents. If the list is not attached to the official minutes of the meeting, the decisions of the meeting may be considered invalid.

The document is needed not only to identify all homeowners in the house. This list is also necessary to find out the share of each owner, and therefore the significance of his vote.

The fact is that the counting of votes at a housing meeting is not carried out “individually”, but taking into account the share in the common property. For example, the owner of three apartments in an apartment building has more votes than the owner of one premises. In practice, going around to all residents and asking to show papers for real estate is problematic, which is why it was decided to use a single list, which helps to correctly distribute votes.

The document must be with the initiator who is organizing the meeting, wants to make a proposal to the residents, etc. After voting, the list is attached to the minutes.

Any individual, as well as a management company (MC), housing cooperative or HOA, can order the document. Each house must have a separate register.

Where is the current register stored?

The register of owners is included in the documents for managing apartment buildings, which responsible persons are required to keep up to date, store, accept and transfer in the manner prescribed by law, along with other documentation regarding apartment buildings. At the same time, from January 11, 2018, the management organization is obliged not only to maintain a register of owners of premises in apartment buildings, but also to provide this register at the request of the initiator of the general meeting of owners and return it after voting.

The register can be obtained from the KtoTam.Pro service

I advise you to order a ready-made register from the WhoTam.Pro service, which will be compiled on the basis of extracts from the Unified State Register of Real Estate. See a sample register below. How to place an order is written here.

The register will be sent in Excel table format + extracts from the Unified State Register for each room in the order.

(click on the picture to enlarge it)

WhoTam.pro works with legal entities, everything is official. First, they will make a selection of all the premises of the desired apartment building from the Rosreestr database (USRN). From this selection you can weed out unnecessary apartments/premises. Then they will draw up an agreement for the provision of services with an invoice - agreement (docx) or view it. After payment, the register will begin to be formed. If necessary, at their own expense, Ktotam.pro employees will send you by mail a contract and a certificate of completion of work.

Production time depends on the number of premises. If there are up to 500 premises, the register will be sent within 24 hours after payment. If Rosreestr has technical work, the period may increase.

The cost of the registry also depends on the number of premises. The more premises there are, the lower the price for each of them will be. The final cost will be calculated for you in advance.

How to order a registry in Ktotam.pro - detailed instructions with pictures

I wrote the instructions for legal entities (companies), and inserted them from my article about the registry.

For example, I will order a register of an apartment building in the city of Gelendzhik, st. Primorskaya, 30a.

The register can also be ordered by phone or by mail. In 30 - 60 minutes you will be given a selection of all apartments and non-residential premises for the desired house/houses. It is enough to just say the address. The resulting table will be sent by email. You will be able to weed out unnecessary premises and get the final price. If everything is satisfactory, they will conclude a service agreement with you and issue an invoice - the agreement or view it.

Enter the address of the apartment building , click on the option that appears and then click on the “Find objects” .

This is my example address

(click on the picture to enlarge it)

If the house is not found, then order the register by phone 8 (913) 941-94-37 or write to the mail. Within 30 - 60 minutes they will make a selection of all the premises for the desired house/houses. The received document with the table will be sent by mail. You can weed out unnecessary premises and get the final price. Then a service agreement will be drawn up with you and an invoice will be issued.

• Below is a list of all apartments and other rooms in the entire house. If you do not need information on any property, then you need to uncheck the box next to its cadastral number. You can search by cadastral number or address, type of property, floor, etc.
• At the bottom of the list, click on the “Order registry” .
• Then the cost of the resulting register with the tariff for each premises will appear. Click on “Order registry” .
• Enter your email. The ordered register will be sent to her. Click "Next" .
• Select the payment method “As a legal entity” . A contract for the provision of services will be concluded with you. Click on the "Pay" .
• In the window that appears, enter your full name, phone number and organization name . Click on the “Leave a request” .
• They will call you within a few minutes to clarify all the details. , a service agreement will be sent by mail .

Read more: Sample warehouse lease agreement with an individual
After payment, as soon as the register is ready, an archive with the necessary documents will be sent . In the archive you will find the register itself in Excel table format + extracts from the Unified State Register for each premises in HTML and XML formats. + each statement will have a digital signature (EDS). If necessary, at their own expense, Ktotam.pro employees will send you by mail a contract and a certificate of completion of work in paper form.

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The resulting sample registry can be found above.

If you have questions, ask them in the comments ↓.

Phone support

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What will you get as a result?

You can download the finished register in electronic form using the links that we will send you by e-mail. Also, the finished register can be downloaded from your personal account. There, in your personal account, you can track the stages of work on the registry.

Excel file

Archive with extracts

EDS of Rosreestr

How to order a register of apartment buildings

Procedure

To order a register of owners of apartment buildings, you need to fill out an application form on the “Request for a register” page. Please pay attention to the exact and complete indication of the address of the house (building). If you need registers for several houses, then you need to send a separate application for each house. If there are a lot of houses, then you can send an application in the form of a list of addresses to us by email.

Stages

You need to fill out the application form on the “Registration Application” page

The manager checks the correctness of the address and the number of premises

Online payment or non-cash payment by invoice

Data for the register is requested from the Unified State Register of Rosreestr.

From the received data, a register and archive with extracts are formed. If some data is not received, a repeat request is sent.

The finished register is available in your personal account. Links to the register and archive with extracts are sent to you by email.

Payment Methods

FAQ

After registering on the site, you will have access to your personal account, where you can track the stage of execution of your orders.

In your personal account: - an archive of orders is available, including order files; — it is possible to pay for the order and select a payment method.

I have many houses, do I need to fill out a separate application for each house? Yes, you need to make a separate application for each house. But you can send a list of house addresses to us by email [email protected] How much does the register cost 10 rubles. for one room. Minimum cost 1,000 rubles. For regular customers there is no minimum order value. We have 5 houses. Will each house cost 1,000 rubles? No. The cost of your order will correspond to the amount of rooms in 5 houses. When will we receive the register if we pay today? The period for register formation is from 2 to 7 days. On average 2.3 days. In what form will we receive the register? The register of owners is generated electronically in Excel format. An archive with extracts for all premises of the house (building) is attached to the register. Each extract is signed with the digital signature of Rosreestr. Will the register be signed? The register is generated electronically in Excel format, see sample reestr-servis.ru/reestr_samples/ It does not have any signature. But the register is accompanied by an archive with extracts for all premises of the house (building). Each extract is signed with the digital signature of Rosreestr. Will any closing documents be provided? When paying online, you receive an electronic receipt from the OFD. When making a non-cash payment to your bank account, you will receive a certificate of completion of the work, please send us your postal address. What will happen in the register if information about the owner is not in the Rosreestr database? The register will contain all the information on such an object, except for the full name of the owner and the foundation document. There are lines in the registry that do not contain the owner's name. Why? This means that the Rosreestr database does not contain information about the owner of the premises. To check the contents of the register, you can open an extract for this premises. An archive with extracts for all premises of the house is attached to the register.

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Submit an application for the MKD register

registry-service.ru - Our service provides a service for creating registers of owners of apartment buildings (not only apartment buildings, but also any real estate) based on official data from the Unified State Register of Real Estate (USRE) of Rosreestr.

Registers of owners are formed in the form of a table in Excel format. You can download the sample from the link. The cost is 10 rubles. per room. Along with the register in Excel format, you receive an archive with extracts (signed with the digital signature of Rosreestr) for each premises (samples of extracts can be seen at the link, see “electronic (information) extract”). The time it takes to create a registry can be from 2 to 7 days, but as a rule it is 3 days.

We create registers of owners of apartment buildings based on data from the Unified State Register of Rosreestr.

It is not an authorized body for registration of rights or its structural division.

The absence of a document indicating the ownership of an apartment building complicates the functioning of the home owners' association. Restrictions arise in organization and management. Let's figure out what the register of owners of premises in an apartment building is. The register is a mandatory addition to the minutes of meetings of owners and is submitted to the housing inspection.

The advantage is the legal basis for all decisions made. Thanks to this, registration and voting within the society is faster, because ballots and questionnaires can be prepared in advance. The subscriber base of charges for housing and utility services is being updated.